Before requesting a developer to automate a process, trial it with a no-code tool for two weeks first — if it works, you saved months.

Find an activity where you lose time — this is flow.

Short cycles of 25 minutes work and 5 minutes rest that restore focus in a single session.

Reserve a fixed time box in your calendar for each task, so it finishes on time instead of stretching forever.

Reserve a 90-minute deep work block offline and produce quality work that equals an entire ordinary day.

Track every energy drain for a week, then eliminate or reduce three — and half your lost energy returns.

3 columns.

For each delayed decision, compute weekly cost of delay financially or in opportunity.

On payday, auto-transfer 10-20% to savings/investing before any expense.

Read draft aloud. Every stumble = sentence needing edit.

Self-1 (critic) sabotages Self-2 (doer) — watch inner dialogue during performance.

Document ideal weekly routine in one page: when wake, exercise, work, sleep.

Reserve a full weekday for deep work and protect it like an unmissable doctor's appointment.

Pick a task, compute: frequency x duration x doer's wage. If result > 5,000 USD annually, automate it.

In any system, identify the slowest process — it caps the whole system.

Each step on a "swim lane" for a specific role — exposes broken handoffs.

Don't automate before knowing what's worth it — log a week, analyze, then act.

Every recurring copy-paste = automation chance — find, count, automate.

Per recurring meeting: "does it produce decision/action?" — if no, kill it.

Every doc type written 3+× yearly has template — write once, use forever.

Per daily-used tool: learn 5 shortcuts — minutes/day saved = hours/year.

Map every step a task passes through end-to-end, marking value-add versus non-value-add.

Don't report what went as expected. Report only what breached the allowed threshold — silence is reassurance.

Set clear policy: which decisions will never be delegated to AI in your team.

Protect one hour daily for play with no direction, no educational agenda, no camera.

Ask the model to write a numbered plan first and wait for your approval before executing.

Request output as JSON with a defined schema to enable automated processing without manual parsing.

After the model answers, ask it to critique its own answer and improve it before final delivery.

Use an LLM to draft an email in 30 seconds, then edit by hand for personal tone.

Convert a meeting transcript (60+ min) into decisions and action items in 2 minutes.

Turn a 200-page PDF into a Q&A conversation with exact-quote answers.

Set 20 shortcuts (e.g., ";eml" types your full signature) to save hours weekly.

Block 90 daily min for deep work with no phone, email, or colleagues — with a fixed startup ritual.

Rule: per email, one decision: reply in 2 min, delegate, defer, or delete. No "later".

Personal rule: no email longer than 3 sentences. Else = call or meet.

10am and 4pm only. Otherwise: closed. No one dies if your reply takes 2 hours.

First line of email: answer/request/decision. Context after. Cuts read time 70%.

Break a big task into 4-6 sequential steps, each a separate prompt + human verification.

For each task automated with AI, ask: "Freed for higher value, or replaced my learning?".

Like text shortcuts, build a library of full templates (presentation, simple contract, weekly report) instead of starting from scratch every time.

When delegating a multi-step chained task to the model, define mandatory human-review checkpoints before continuing.