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Zero-Based Meeting Audit

Delete every recurring meeting from the calendar, and re-add only what its owner justifies in writing.

45 min Intermediate

Goal

Apply zero-based logic to the most precious non-financial resource — time — by forcing every recurring meeting to re-justify its value.

Steps

1

Print every recurring meeting on your and your team's calendars from the last month.

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Expected Outcome

Immediate

You find at least one meeting whose annual cost exceeds a full salary with no clear output.

Evidence base

School: Zero-Based Budgeting / Time Management

Founders: Peter Pyhrr · Jeff Bezos (1970)

Applying zero-based logic to meetings is common at firms like Amazon and Shopify, which cancelled entire recurring-meeting blocks at once to rebuild from zero.

Frequently asked questions

How long does "Zero-Based Meeting Audit" take?

This exercise takes about 45 minutes, practiced with another person in a Behavioral format.

When will I notice the effect of "Zero-Based Meeting Audit"?

You find at least one meeting whose annual cost exceeds a full salary with no clear output. In the short term: During the two-week trial, the team reclaims 3-6 hours weekly for deep work.

Is "Zero-Based Meeting Audit" evidence-based?

Yes — it draws on Zero-Based Budgeting / Time Management (Peter Pyhrr, Jeff Bezos (1970)). Applying zero-based logic to meetings is common at firms like Amazon and Shopify, which cancelled entire recurring-meeting blocks at once to rebuild from zero.

Is "Zero-Based Meeting Audit" suitable for beginners?

Its difficulty level is: Intermediate. No external tools required — it can be practiced directly inside the app.

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